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Executive Assistant  – Owens & Xley Consults

Job Expired

JOB ROLE: Executive Assistant

LOCATION: Lekki, Lagos

SALARY RANGE: NGN80,000 – 100,000

GENERAL OVERVIEW

 

In this role, you are charged with the responsibility of providing high-level administrative support to the Managing Director. You will manage schedule and calendar, and also relieve the MD of administrative detail by setting up a “tickler” system and an “exception reporting” system to handle routine tasks.

 

 

MAJOR AREA OF IMPORTANCE:

Things that are important to me in this role.

-confidentiality

– ability to speak clearly

– creativity

– use of Canva, presentation design, word and excel

– fast paced and articulate at the sam

 

 

ROLES & RESPONSIBILITIES

  • Provide sophisticated calendar management for the MD
  • Prioritize inquiries and requests while troubleshooting conflicts
  • Make judgments and recommendations to ensure smooth day-to-day engagements.
  • Complete a broad variety of administrative tasks that facilitate the MD’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence and maintaining contact lists
  • Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the MD, including those of a highly confidential or critical nature.
  • Prioritize and determine the appropriate course of action, referral, or response, exercising judgment to reflect the MD’s style and organization policy.
  • Work closely with the MD to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
  • Act as a “middle-man”, having a sense of the issues taking place in the environment and keeping the MD updated.
  • Anticipate MD’s needs in advance of meetings, conferences, etc.
  • Coordinate all Management meetings and assist with staff meetings and events as needed.
  • Act as a bridge for smooth communication between the MDand staff, demonstrating leadership to maintain credibility, trust, and support with the Executive/ Management Team.
  • Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the MD.
  • Work with the Management Team to coordinate the MD’s outreach activities.
  • Follow up on contacts made by the MD to cultivate ongoing relationships.
  • Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows.
  • Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation.
  • Prepare budget recommendations.
  • Replenish office materials such as office supplies, etc.
  • Provide brand management support as requested.
  • Answer main phone line and respond to inquiries.
  • Process and distribute daily mail.
  • Invest in building long-lasting relationships both externally and internally.
  • Manage petty cash reimbursements and reconciliation.
  • Make travel arrangements for the Managing Director.
  • Perform all other duties as assigned.

 

REQUIREMENTS:

  • BSc. / HND in Business Administration or a related field.
  • PMP is an added advantage
  • Minimum of 3 years’ experience as an Executive Assistant

 

Technical Skills

  • Google Suite proficiency
  • Familiarity with office productivity tools and applications (e.g. e-calendars and copy machines)
  • Excellent MS Office knowledge
  • Diplomatic and tactful
  • Soft Skills
  • Ability to organize a daily workload by priorities.
  • Ability to take initiative, give instructions, and be accountable for results
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills

 

 

More Information

  • This job has expired!
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